RECORDS CLERK PT
High school diploma or GED. Two (2) years demonstrable PC and data entry experience. Prior experience with Microsoft Office Suite software.
Possess good verbal and written communication skills, organizational ability and the ability to work in a fast-paced environment. Be extremely detail-oriented and possess strong organizational skills. Possess ability to precisely follow detailed written and oral instructions for categorizing, documenting and filing.
Able to use office and storage machinery, including a typewriter, copy machines, scanners, hand cart and hand-operated winch. Able to maintain confidentiality, security and a record of the location of agency records.
Able to lift/move moderately heavy file boxes of records weighing up to 65 pounds. Able to stand for long periods of time.
Valid Ohio driver’s license and an insured personal vehicle for use on agency business and an excellent driving record. Must have a record of stable and reliable work attendance. Must have continuous satisfactory job performance. Must be able to meet all requirements and obtain all certificates required to perform the job or any aspect of the job, and to access funding for performance of any aspect of the job.
Record retention and scanning experience. Proficient with Microsoft Office Suite software and familiar with PaperVision software.
Maintain storage systems for agency records that are stored electronically as well as in paper form.
Use software, spreadsheets and database to store and retrieve electronic and paper files.
Scan documents following set instruction and procedures.
Update and maintain inventory record of paper/electronic documents stored and disposed.
Insure boxes are labeled properly and stored securely.
Maintain digital file and folder organization. Follow a consistent method for naming files and folders.
Retrieve and refile stored documents.
Coordinate the disposal of records upon proper approval with the Business Manager in accordance with record retention policies and procedures.
Annually, review records used within the agency and departments, in order to update and maintain a record retention and disposal program for the agency.
Provide assistance to departments in the proper identification, and boxing of documents for storage.
Coordinate with maintenance personnel the transportation of boxed documents to and from storage and for disposal and maintain proper documentation of the transfers.
Responsible for knowing agency policies and procedures applicable to records retention and destruction.
Assist as needed to provide coverage at the Administration Building front desk including answering incoming calls, directing visitors to the building, etc. Provide back-up coverage for the agency courier.
19 hours per week. Flexible as needed.
280 calendar days (initial); 90 calendar days (non-initial)
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This agency supports the full intent and goals of Equal Employment Opportunities and insures that all employees and applicants will be afforded equal opportunities for appointment, promotion, training, career advancement and recognition without regard to mental handicap, physical handicap, sex, race, color, religion, national origin, age or political affiliation.
R. December 2021